ATCC

Director of Enterprise Portfolio Management Office (EPMO)

Job Locations US-VA-Manassas
Job ID
2018-1966
Department
Corporate Development

Overview

Founded in 1925, ATCC is a non-profit organization with a mission to acquire, authenticate, preserve, develop, standardize, and distribute biological materials and information for the advancement and application of scientific knowledge.


The Director of Enterprise Portfolio Management Office (EPMO) will establish and lead the EPMO within ATCC. The position demands an incredibly high degree of experience, dedication, flexibility, creativity, sound judgment, and reliability. The performance and the decisions made within this role greatly affect performance of portfolio, program, and project management, and therefore, the ability of ATCC to develop their capabilities and achieve their strategic objectives. 

 

This role is responsible for:

  • Aligning the portfolios, programs and projects according to the strategic objectives and goals of ATCC.
  • Providing a management structure and resource center that facilitates the sharing of resources, methodologies, tools and techniques.
  • Putting in place a highly effective and standard approach to project management resulting in project scope, schedule and cost performance success on every project undertaken by the enterprise.
  • Creating the culture and supporting environment for consistent project success throughout the enterprise.

 

This role reports directly to an executive team sponsor and works with the management at all levels of ATCC and project teams to ensure project teams manage budget, resources, communications, project quality, critical issue / risk resolution, and sponsorship of all projects providing a bridge between business strategy and project delivery.

 

This position must work and think independently; duties of this position are to be completed under minimal guidance.  Discretion in handling assigned responsibilities, including the ability to resolve problems and exercise good judgment while maintaining confidentiality.  Functions are to be completed in a timely manner with acceptable quality.

 

 

Responsibilities

  1. Establish and manage the Enterprise Portfolio Management Office to create a Center of Excellence (CoE) in Portfolio Program Management (PPM) and project management (PM) best practices.
  2. Facilitate the design and execution of a PPM framework across ATCC.
  3. Work closely with executive leadership and strategic planning to maintain all updates/revisions to the strategic roadmaps; facilitates the implementation of programs and projects for the strategic roadmap.
  4. Maintain an enterprise dashboard of portfolios/programs/projects performance and business outcomes; regularly interact with senior leaders to facilitate intake and prioritization of new work and align competing resources.
  5. Create, drive, and mature best practices, metrics, policies and tracking mechanisms related to portfolios, resource capacity, and project management. Such as work initiation, program tracking, trade-off analysis, business case development, program reviews, escalation processes, resource planning/allocation, program performance metrics and more.
  6. Identify and coordinate cross-organizational related work and opportunities.
  7. Identify and resolve areas of uncertainty or conflict between departments, business units, and leadership in order to best support decision making for executing the strategic roadmap.
  8. Manage and advocate for communication of organization priorities, programs and outcomes of strategy execution.
  9. Identify and collaborate on change management activities including driving a continuous improvement culture/mindset.
  10. Ensure quality by working with the EPMO to provide onboarding, orientation, training, and process / tool support to project management best practices.
  11. Identify and drive remediation of portfolio risk and issues and escalate as required
  12. Direct, coach, manage and provide for the career development of project portfolio managers and project coordinators reporting to the EPMO Director.
  13. Facilitate aligning portfolio scope with ATCC’s strategic initiatives, then guiding portfolio execution from discovery to solution delivery to ensure intended results and transformative outcomes are realized.
  14. Ensure all portfolio projects are well-defined, planned, tracked and communicated in an open, honest, timely and consistent manner to ensure intended value realization is achieved and understood.

 

Qualifications

Education and Experience: 

Requires a bachelor's degree and ten (10) + years’ of experience in the field.

 

Knowledge, Skills and Abilities: 

  • PPM expertise on large-scale and complex programs with demonstrated successful track record of implementing PMO services such as scope, schedule, cost, communications, risk, resource, and quality management.
  • Extensive project management experience with demonstrated experience directing portfolio, program, and project managers in a matrixed environment and across a variety of industries, functions and technology platforms; practical and pragmatic experience in both delivering business solutions in a project management role and in managing a PMO.
  • Ability to execute plan and follow through with set objectives and adhere to and enforce deadlines.
  • Experience with several operational management principles and techniques (ISO, Lean Six Sigma, ITIL, COBIT and Kanban); and operating in a complex and integrated team environment.
  • Must be a strong leader with assertiveness and have excellent communication (written and verbal), negotiation and presentation skills; able to effectively convey messages to a variety of audiences.
  • Must have strong organizational skills, quality-conscious and a structured way of working.
  • Able to think and operate on both the strategic and tactical levels; develop short term solutions that complement longer term goals.
  • Ability to work effectively with all levels of an organization and develop effective relationships with executive leadership; able to develop and maintain productive relationships through use of effective interpersonal and conflict resolution skills.
  • Adaptable; comfortable with ambiguity, flexible, and positive temperament.
  • Fast and adaptive thinker that sees opportunities and challenges to help teams come along toward a common goal.  
  • Self-starter, motivated and takes initiative; strong interpersonal and problem-solving skills; able to work collaboratively with all levels (internally and externally) to resolve problems to maximize performance, creativity, problem solving and results all while also motivating others.
  • Seek, learn, and apply new skills/knowledge to perform job responsibilities.
  • Attentive to detail with a high level of accuracy; exercise sound judgment.
  • Strong analytical skills and organized; completes tasks ahead of schedule.
  • Position-relevant computer experience including Microsoft Office.
  • Follow all company safety practices, Standard Operating Procedures (SOP’s) and policies. 

Preferred Qualifications:

  • PMP Certification.
  • MBA/MA.
  • Experience working in the Life Sciences Industry.
  • Experience working with or for Federal Contractors.
  • Experience in manufacturing or professional services industries.
  • Experience with EPMO, Dev COE (formerly Dev PQO).
  • Experience with EPPM, PlanView, Microsoft Project Server.
  • Experience with SDLC projects and programs.
  • Knowledge of Agile methodologies and experience using Agile to implement projects within a federal government contracting environment.

ATCC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

 

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